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vFound vs Reftab

Reftab describes itself as cloud-based asset management software that replaces spreadsheets with one platform for tracking hardware, software, equipment and spend.

vFound Equipment puts a QR label on everything a desk hands out, records who has it and when it is due, and sends reminders, for one yearly price per venue.

Reftab facts checked against its public website on 27 September 2026.

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Side by side

Feature	vFound	Reftab
Price	US$58/month per venue, billed yearly (US$696 a year), unlimited items and team members	Free plan for up to 50 assets; Hardware Asset Management $125 a month with unlimited users; Complete ITAM on quoteSource
Reservations	Specific-item or category reservations, optional approval, availability checks, email reminders, calendar entry and pickup into one checkout	Reservations with calendars and alerts; a reserved item cannot be checked out on its reserved datesSource
Users and items	Unlimited items and team members	Up to 50 assets on the free plan; unlimited users on the hardware planSource
Labels	A printable QR label for every item; vFound AI names new items from a photo	Barcodes, QR codes and custom QR labels, with handheld scanner check-outSource
Reminders	Email receipt, a reminder before longer due times, then up to three overdue reminders	Email alerts for overdue items and reservation reminder emailsSource
Returns	Condition and photo on return; damaged items set aside for repair	Check-in from the assets page, a person’s page or a Scan In page, several items at onceSource
App to install	None: vFound runs in the browser and scans labels with the device camera	iOS and Android apps are offered for scanning and check-in and check-outSource

Choose Reftab if

You track 50 assets or fewer and want a free plan.
You manage IT hardware and software licences together, with Intune, Jamf or Jira integrations.
You want business hours that block check-out times.

Choose vFound if

You want one yearly price with unlimited items and team members.
You want nothing to install: labels scan with any phone camera in the browser.
You also run lost and found, parcels, coat check or visitors at the same desk.

THE PRODUCT

Meet vFound Equipment

Reserve equipment, hand out complete kits, track every asset and let borrowers self-check out, with reminders built in.

See everything in vFound Equipment

Illustrative workflow using synthetic sample data.

Frequently asked questions

How does vFound Equipment compare with Reftab on price?+

Reftab publishes a free plan for up to 50 assets and Hardware Asset Management at $125 a month. vFound Equipment costs US$58/month per venue, billed yearly at US$696 with unlimited items and team members.

Do both handle reservations?+

Yes. Reftab lists reservations with calendars and alerts. vFound Equipment takes specific-item or category reservations with optional approval, availability checks and reminders.

Self-serve

Self-serve pricing

$58/month per venue

Billed yearly at $696, after a 14-day free trial.

Everything in vFound Equipment, for your whole team.

Reservations for a specific item or any item in a category
Kits and multi-item checkout
QR labels, ID-card scans and paired-kiosk self-checkout
Borrower limits, overdue blocks and category due-time rules
Serials, values, warranties, custom fields and maintenance
Stock-takes and CSV import
Unlimited items and team members

Try Equipment free for 14 days

vFound Enterprise

For airports, transit networks, hospitals, universities, venue groups and other organisations running many sites.

Custom pricing

Scoped to your sites, products and requirements.

Talk to us about Enterprise

The vFound products you choose, across all your sites
Multi-site management for more than three venues, with every product's work across sites
Single sign-on and organisation-wide two-step sign-in with your own identity provider
Custom attributes and workflow checklists on every product
Connectors to your directory and property systems, and integrations built to order
Lost & Found SMS and WhatsApp alerts through your own provider
Dedicated deployment in your own country, when your rules require it
A negotiated service level agreement, invoice billing and a signed agreement
A named contact, consultation, training and rollout with our team

Try vFound Equipment with your own desk.

Start a 14-day free trial of vFound Equipment. A valid card is required; cancel before day 14 to avoid the yearly charge.

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